CONSTITUTION OF FIRHOUSE CARMEL SCHOOLBOY FOOTBALL CLUB
TITLE
The Club shall be called Firhouse Carmel Schoolboy Football Club
otherwise known as Firhouse Carmel Football Club.
OBJECTS
The object of the Club shall be :-
to foster the game of Association Football among all children
to promote a social spirit
to provide facilities towards achieving the foregoing aims
MEMBERSHIP
Membership shall consist of :-
Parents of all signed and fully paid up players
Managers and Assistant Managers
Elected Executive Committee Members
Any person wishing to become a member for a nominal fee to be decided at A.G.M. (fee of €5.00 agreed at A.G.M. 25th. September, 2003)
All players properly registered and fully paid up shall become Junior Members
The Executive Committee shall have the power to suspend or expel any member whose conduct is, in the opinion of the Executive Committee, prejudicial to the interest of the Club. Such a member must receive written notice of suspension or expulsion and within one week of receipt of such notice must notify the Secretary of his/her intention to appeal it at the next Executive Committee Meeting. Pending a decision from such a meeting he/she shall retain all the rights of the Club Membership.
EXECUTIVE COMMITTEE
An Executive Committee who shall be elected each year at A.G.M shall control the Club. The Executive Committee shall consist of 4 Officers namely:
Chairperson
Assistant Chairperson
Secretary
Treasurer
and a minimum of 5 working Members
The Chairperson shall preside at meetings of the Club. The Vice-Chairperson who shall be elected by the Executive Committee shall generally assist and deputise for the Chairperson as and when required. The Chairperson will have ultimate responsibility for the running of the Club.
TRUSTEES
7. (1)All freehold and leasehold property of the Club and all other assets of the Club shall be vested in three trustees who are hereby indemnified by the Members of the Club against any claim or demand in respect of any liability properly incurred on behalf of The Club.
(2) The Trustees shall put themselves forward for re-election every 5 years (first elected 25th. September 2003) and each shall hold office until he/she shall:
(a) resign, or
(b) be absent from Ireland for one year, or
(c) cease to be a member of the club, or
(d) be removed from office by a resolution passed by a majority at any General Meeting of the Club.
(3) At least one Trustee shall be a member of the Executive Committee.
(4) The Trustees may when authorized so to do by the Executive Committee guarantee on behalf of the Club the repayment of money (including interest thereon) advanced by a bank to the Club or to a member of the Club to enable him to pay money due or promised to him by the Club. The giving of any such guarantee which shall be binding on the Club shall be authorized by a Resolution of the Executive Committee and a copy of the resolution signed by the chairman of the Executive Committee meeting at which time the resolution was adopted shall be sent to the Trustees and to the bank.
MEETINGS
8. The Annual General Meeting of the Club shall be held not later than September 30th each year. Members must receive 14 days notice of this meeting. Motions etc. must be tendered in writing to the Secretary of the Club at least 7 days prior to the date of the meeting.
9. The Secretary’s Annual Report must be prepared for the submission to the A.G.M.
10. The Executive Committee shall convene a Special General Meeting on receipt of requests, setting forth the purpose of the meeting and signed by not less that 51% of fully paid-up members of the Club. Not less than 7 days notice of a special or extraordinary General Meeting must be given and no business other than that listed on the notice of the meeting shall be transacted.
11. A show of hands shall determine the majority decision of a meeting but the Chairperson shall following a resolution to that effect seek a decision by secret ballot. In the case of equality of votes whether by a show of hands or by secret ballot the Chairperson shall be entitled to a casting vote.
12. At least 4 Officers and members present at the Annual, Special of Extraordinary Meetings of the Club shall form the Quorum. If the Quorum is not met, an E.G.M. is to be called within seven days.
13. The Chairperson may, with the consent of the majority of members present, adjourn any meeting. No business shall be transacted at such a reconvened meeting other that the business left unfinished at the meeting from which the adjournment took place.
14. Only members (other than Junior Members) of the Club will be entitled to attend and vote at Annual, Special, Extraordinary or other meetings of the Club.
15. The Executive Committee shall meet as often as necessary. The Executive Committee shall decide on the appropriate quorum for it’s meeting but at least two officers must be present.
16. The Executive Committee shall have power by co-option to fill vacancies in its membership. It shall also have power to remove from office any Committee Member at its absolute discretion.
17. The Executive Committee shall have power to appoint Sub-Committees, whose recommendations need not be binding. The records of such Sub-Committees shall be surrendered to the Chairperson of the Club. Such Sub-Committees shall not have power to make any decisions on behalf of the Club.
18. The Executive Committee shall draw up “Rules of Behaviour” for playing members of the Club.
FINANCE
19. The Club shall be run on a non-profit making basis. Any funds accruing from activities on the Club shall be devoted solely to the furtherance of the Club’s aims and objectives. Specifically there shall not be made any dividend, gift or bonus in cash or in kind to any of the members or any non-member, from the funds or assets of the Club. No member of the Club shall receive any personal fee or payment in respect of any activity of or any position held in the Club except for the payment of properly approved accounts and expenses. The Executive Committee may however, at it’s absolute discretion enter into sponsorship of charitable or other deserving causes.
20. The Executive Committee shall open an account with an approved Bank and all monies, cheques and other receipts shall be lodged therein within 10 days of receipt on current and/or deposit account. All cheques issued by the Club shall bear the signatures of 2 from 4 named members.
21. The Executive Committee shall have power to raise loans, overdrafts etc., as and when required.
22. The financial year shall end on August 30th and an income and expenditure account shall be compiled by the Treasurer and made available to every member, not for retention, at the A.G.M. at which the audited account shall be present for adoption.
23. All disbursements from the fund in excess of €2,600 must have the precedent sanction of the Executive Committee.
24. An Auditor(s) shall be appointed at each Annual General Meeting. The Auditor(s) shall examine and certify the accounts before presentation at the next A.G.M.
INTERPRETATION, COMMENCEMENT, AMENDMENTS ETC.
25. In all matters or questions of interpretation of all or any of these articles the decision of the Executive Committee shall be final.
26. Amendments to these articles shall be moved at an Annual, General or Special Meeting of the Club and shall, if passed, be put into force forthwith by the Executive Committee.
27. A copy of this Constitution shall be made available to each Club Member.
28. This Constitution came into force on 6th October 1994 as approved by Annual General Meeting of that date. Amendments were made at the Annual General Meeting of 29th June 1998.
29. This Constitution was amended on foot of a motion passed at the A.G.M. on the 25th. September 2003 namely to nominate three Trustees to safeguard all freehold and leasehold property and all other assets of the Club.